Graduation season in North Texas means back-to-back open houses and backyard celebrations in Frisco, Prosper, McKinney, Allen, Plano and Celina. Whether you are celebrating a high school senior or a college grad, this graduation party rentals checklist helps you plan a party that is comfortable, photo-worthy and stress-free.
When to Book Graduation Party Rentals
Most DFW high school graduations happen in late May and early June, and many families choose the same weekends for parties. Popular items like canopy tents and photo booths can sell out, so reserve 6–8 weeks in advance and confirm your guest count 2 weeks before.
1. Shade and Shelter
Late-spring Texas weather can be hot, humid and stormy. A canopy tent keeps guests comfortable and protects food.
- 20x20 canopy: about 32–40 seated guests
- 20x30 canopy: about 48–60 seated guests
- 10x10 canopy: perfect shade for a food or drink station
2. Tables and Chairs
Open houses have guests coming and going, so you usually need seats for about 50–60% of your total invite list at one time.
- 6 ft party tables for food, desserts and a memory display
- Round tables for relaxed guest seating
- Party chairs
- Cocktail tables for mingling
3. Make It Personal
- Light-up marquee numbers: spell the class year with 4 ft marquee numbers – for example 2, 0, 2, 6 – for the ultimate photo spot.
- Memory table: display photos, jerseys, awards and the diploma.
- Photo backdrop: a 10x10 backdrop in school colors.
- Slideshow: a projector and screen or a TV on a stand to play a childhood-to-cap-and-gown slideshow.
4. Entertainment
- 360 photo booth: graduates and their friends love sharing slow-motion videos.
- Speakers and a mic for music and parent speeches.
- LED dance floor for an evening party that turns into a dance.
5. Food and Drinks
- 165-quart and 90-quart Igloo coolers for drinks and ice
- Extra tables for a taco bar, BBQ or dessert display
- Trash and recycling stations near the food
6. Evening Lighting
If your party runs past sunset, add uplighting or string lights inside the tent so the fun can continue after dark.
Sample Rental Order: 75-Guest Open House
- 1 x 20x30 canopy tent
- 6 x round tables and 3 x 6 ft tables
- 50 x party chairs
- 4 x 4 ft marquee numbers for the class year
- 2 x large coolers
- Optional: 360 photo booth for 2 hours
Graduation Party Rentals FAQ
Can you deliver the day before the party?
In many cases, yes. Delivery windows depend on the schedule during graduation season, so book early for the most flexibility.
Do the marquee numbers work outdoors?
Marquee numbers look best on a flat, dry surface near an outlet. Under a tent is ideal if rain is possible.
Which cities do you serve for grad parties?
Frisco, Prosper, Celina, McKinney, Allen, Plano, Little Elm, The Colony, Lewisville, Flower Mound, Denton, Dallas and nearby DFW cities.
Book Your Rentals with 360° Party Rentals
Ready to plan? Contact 360° Party Rentals for a fast, free quote, or browse our full rental catalog and book online.
360° Party Rentals
2601 State Hwy 121 #201, Lewisville, TX 75056
Call or text: 469-909-0360
Email: [email protected]
Serving Dallas, Fort Worth, Frisco, Plano, McKinney, Allen, Lewisville, Denton, Prosper, Little Elm, The Colony, Irving, Garland and the greater DFW Metroplex.